fbpx

DMS

GS DMS is a collaboration tool designed to manage document lifecycle as well as to create, receive, manage and store electronic documents in secure manner. Designed as modular, GS DMS is flexible solution, capable of being easily adapted due to new business needs or organizational growth.

DMS

GS DMS is a collaboration tool designed to manage document lifecycle as well as to create, receive, manage and store electronic documents in secure manner. Designed as modular, GS DMS is flexible solution, capable of being easily adapted due to new business needs or organizational growth.

Proposed solution is compound of various functional units, such as:

Document Definition
Document Definition Component includes features such as: definition of document type, adding new or modification of existing document metadata along with a specifying of document content formats.

Document Processing

Document Processing encompass collaboration functionalities responsible to handle documents throughout their lifecycle. Belonging features are: Template based Document Creation, Document Sharing and Collaboration, Document Check In/Check Out, Document Versioning, Logical Database based Document Organization, Mail Documents, Document Transformation, Document Archiving.

Document Input and Output

Input and Output Module provides scanning paper document, uploaded document categorization and tagging along with adding existing electronic documents to repository. Additional features are exposing documents through WS or REST services. Common GS DMS features are: Scanned Document Creation, Bulk Document Upload, Manual Document Creation, Automatic Document Upload, Process based Document Creation, Web Service Exposing, REST API Exposing.

Document Search and Indexing

Documents (electronic objects) are comprised of metadata and unstructured content linked to metadata. Each object type managed in GS DMS may have additional metadata (attributes) specified. Searching metadata and unstructured content of documents in powerful way. Provides easy and fast access to hard-to-find documents using multiple search criteria.

Furthermore, solution has option to define any attribute as unique, with auto-append option, i.e. system guarantee that document has unique identifier attached in place of business identifiers.

Document Storing

GS DMS content repository plays the role of a unified environment for storing objects (documents). Objects are stored in their original format and can be further encrypted depending on business needs.

All content types including office files, videos, pdf files, images of various formats, audio files, txt files and other electronic files that are widespread are supported. The repository can be easily extended to accept new content formats.

GS DMS supports document content storing into relational database, file system or other types of object repository according to the results of the Design phase of the system. Furthermore, it offers an option to configure different storage devices, storage areas and to put different categories of objects to storage areas.

GS DMS provides additional option to configure backup storage area and scheduled jobs to regularly move content from primary to backup storage area. Feature is configured through DMS administration and design tools.

GS DMS provides multi language support. Complete graphical user interface (menu options, actions, forms, settings panels, messages, etc.) has support for as many languages as needed.